Our client, a leading food distributor, manages a high volume of Certificates of Analysis (CoAs) for incoming product batches. These CoAs often arrive in large, scanned bundles and include handwritten data critical to downstream processes.
Traditionally, the client’s team manually:
- Searched for individual CoAs within a larger scanned document,
- Read handwritten entries such as batch numbers and dates,
- Created new invoice batches by interpreting and entering this data into their invoicing system.
This manual process was time-consuming, error-prone, and limited the team’s ability to scale operations efficiently.
The Solution:
CP Digital Solutions partnered with the distributor to design and implement a custom AI-powered automation solution. Leveraging an industry-leading AI engine for document understanding and handwriting recognition, we delivered a system that automates the end-to-end workflow.
Key features of the solution:
1. Automated Document Separation The AI model identifies and splits individual CoAs from large, scanned multi-document files.
2. Handwriting Recognition & Data Extraction Using advanced handwriting OCR, the system accurately extracts key handwritten fields, such as batch numbers and dates.
3. Automated Invoice Generation Extracted data is used to generate and merge invoice batches, eliminating manual entry and reducing human error.
After Using our Solution:
- 80%+ Reduction in Manual Processing Time Tasks that previously took hours are now completed in minutes.
- Near 100% Accuracy High-accuracy extraction of handwritten information reduced rework and invoicing errors.
- Improved Scalability & Staff Efficiency Team members can now focus on higher-value tasks instead of data entry.
- Faster Time-to-Invoice Accelerated invoice creation has improved cash flow and vendor relations.
CP Digital Solutions’ AI-based automation platform transformed a critical but manual process into an efficient, scalable workflow. By combining AI handwriting recognition with intelligent document processing, we’ve enabled our client to meet growing demands with greater speed, accuracy, and confidence.
Interested in transforming your operations with AI? Contact CP Digital Solutions today to learn more.
To speak with a CP Digital Solutions Representative immediately about our solutions and how it can reduce your overhead costs, contact us at info@cpdos.com or call 610.446.3550.