Category: news

What is AI?

Artificial Intelligence is the theory and development of computer systems able to perform tasks that normally require human intelligence, such as visual perception, speech recognition, decision-making, and translation between languages. (Oxford Dictionary)

One area where AI is particularly useful is in the automation of Accounts Payable (AP) processing. AP processing is a critical aspect of any business, as it involves managing and paying invoices from vendors and suppliers. With the help of AI technology, AP processing can become more efficient and accurate, saving both time and money for businesses.

Benefits: 

• Reduces Errors and Fraud – With AI technology, invoices can be automatically scanned and verified, reducing the risk of errors and fraud.  
• Streamlines the AP process resulting in a reduction of time and effort – By reducing the number of errors that need human correction and optimizing the validation process for the errors that still do, AI-assisted capture can save immense amounts of time.  
• Cost Savings – By eliminating some human interaction and utilizing automation for many of these tasks, businesses can reduce the need for manual labor, which can lead to cost savings.  

Partner with CP Digital Solutions to automate and centralize the AP Process using innovative AI approaches to document capture, enterprise contact management, web forms, and workflow automation.

Check out this video!

Businesses struggle with not having the ability to easily connect all their customer-facing information and file sharing into one dashboard. Hubshare, a product from M-Files, allows you to create a two-way digital workspace where you can easily create branded hubs to securely share and collaborate on valuable, up-to-date content with your clients and internal teams. It also allows you to organize projects by delegating tasks to users so that they can work remotely, keep in touch with key contacts, and manage their projects effectively. Here is how one of our clients utilizes Hubshare to empower collaboration and staff productivity.

CASE STUDY

OVERVIEW: Service Industry Case Study

APPROACH: Looking for a cloud-based platform that allows you to be able to store, organize, and share all the HR files and documents in one place. While it needs to be easy to use, secure, and helps everything stay organized so that we can quickly access the information needed.

BENEFIT: Has the ability to store and share files with anyone in the organization, which means that teams can easily access documents and files without having to search through a physical filing cabinet. Allowing our subcontractors to have access to large HR Files. Our 2,000+ seasonal employees are now able to manage ALL of their HR documentation requirements through the company branded hub via an app on their phone.

RESULT: Allows a secure hub to share documents and allows our clients and staff to access it at any time, from any device. 

HOW: Contacted CP Digital Office Solutions                                              

Learn how to empower collaboration and productivity in your organization!

Check out this short video!

Businesses struggle with not having the ability to easily connect all their customer-facing information and file sharing into one dashboard. Hubshare, a product from M-Files, allows you to create a two-way digital workspace where you can easily create branded hubs to securely share and collaborate on valuable, up-to-date content with your clients and internal teams. It also allows you to organize projects by delegating tasks to users so that they can work remotely, keep in touch with key contacts, and manage their projects effectively. Here is how one of our clients utilizes Hubshare to empower collaboration and staff productivity. CASE STUDY OVERVIEW: Large Insurance Company APPROACH: Looking for a solution that will simplify collaboration with their clients through secure file-sharing and a clear view of project management. BENEFIT: Ability to upload files securely that get automatically tasked to the appropriate department within the insurance provider.  Enabling a quick document triage process which eliminates half of the time it takes to review and process claims. RESULT: Allows a secure hub to share documents and allows our clients and staff to access it at any time, from any device. HOW: Contacted CP Digital Office Solutions

Learn how to empower collaboration and productivity in your organization!

Check out this short video!

Organizations are looking to improve process efficiencies and gain accuracy for their teams in the new year. Many of them are turning to Advanced Data Capture Technology to allow their employees to work more effectively. Speed of processing and accuracy of data being captured are two of the main benefits of the solution. Here is how one of our clients utilized data capture software to improve the time taken for order processing and improving staff efficiency.

CASE STUDY

OVERVIEW: Tire Distribution Company Case Study

APPROACH: Looking for a solution to automate their delivery documents so they don’t need to manually key information. The solution integrates into their billing system and speeds up the cash flow process.

BENEFIT: Decreased the time it took to key data and manually process orders from 12 hours per week to 1 hour per week. Getting orders and delivery confirmations more accurately entered and getting bills out faster! 

RESULT: Employee time processing orders as well as managing other administrative tasks was improved, however, the greatest business benefit was getting invoices out faster improving cash flow.  

HOW: Contacted CP Digital Office Solutions           

Learn How Data Capture Software Can Improve Organizational Process Efficiencies and Accuracy!

Check out this short video!

                                  

Organizations are looking to improve process efficiencies and gain accuracy for their teams in the new year. Many of them are turning to Advanced Data Capture Technology to allow their employees to work more effectively. Speed of processing and accuracy of data being captured are two of the main benefits of the solution. Here is how one of our clients utilized data capture software to improve the time taken for order processing and improving staff efficiency.

CASE STUDY

OVERVIEW: Food Distribution Company

APPROACH: Looking for a solution to automate and better manage a large volume of purchase orders from a major grocery retailer. 

BENEFIT: Decrease document processing and manual data entry hours from 25 hours per week to 2 hours per week. Therefore, increasing employee productivity and accuracy of keyed data to the ERP for order processing.  

RESULT: Being able to minimize manual processes and gain staff efficiency automating data getting into the ERP system, while reducing the time it takes the business to take and process orders. 

HOW: Contacted CP Digital Office Solutions

Learn How Data Capture Software Can Improve Organizational Process Efficiencies and Accuracy!

​​​​​​​Check out this video!

Organizations are utilizing DaaS now more than ever. The traditional decentralized desktop printers are expensive to use, most often unable to be tracked, and difficult to be centrally managed by IT or a Managed Print provider. By using DaaS you can be assured that your entire fleet of printers and devices is taken care of under one service also known as a subscription program. Your devices are preconfigured and customized with productivity and security applications. The devices are paid for on a consumption model. Here is how one of our clients benefited from utilizing DaaS in their organization.

CASE STUDY

OVERVIEW: Assisted Living Facility Case Study

APPROACH: Needed to purchase multiple printers for their office but wanted to avoid upfront capital expenses.

BENEFIT: Able to acquire multiple devices and unlimited print to help manage their budget.

RESULT: The subscription program allowed them to stay on a monthly budget.

HOW: Contacted CP Digital Office Solutions

Learn How Your Organization Can Utilize DaaS!

Check out this short video!

Organizations are utilizing DaaS now more than ever. The traditional decentralized desktop printers are expensive to use, most often unable to be tracked, and difficult to be centrally managed by IT or a Managed Print provider. By using DaaS you can be assured that your entire fleet of printers and devices is taken care of under one service also known as a subscription program. Your devices are preconfigured and customized with productivity and security applications. The devices are paid for on a consumption model. Here is how one of our clients benefited from utilizing DaaS in their organization.

CASE STUDY

OVERVIEW: Manufacturing Case Study

APPROACH: Looking to find a way to cut costs on their existing 25 printers and avoid high upfront capital expenditures.

BENEFIT: Allow to shift to a manageable cash flow over a planned period as well as maximize efficiency and keep printers up to date.

RESULT: The subscription program was able to save them 12% so they were able to reallocate their savings to other areas of the business. 

HOW: Contacted CP Digital Office Solutions

Learn How Your Organization Can Utilize DaaS!

Check out this short video!

Companies are known to take many precautions to protect their data and systems from cyberattacks but many of them overlook printers.  If you have unsecured printers, you are inviting cybercriminals access to your network and your data. It is critical to include printers during regular audits for breach risk prevention planning. If your printers are connected to a network, they are just as vulnerable to cyberattacks as computers are.  Organizations must bring more attention and focus on the importance of printer security. By utilizing Managed Print Services, you can protect your organization from cyberattacks. Managed Print Services not only helps improve your overall security but also allows you to manage staff efficiencies when it comes to printer management and supply ordering. Here is how one of our clients solved their problem.

CASE STUDY

OVERVIEW: Manufacturing Case Study

APPROACH: Looking to find a way to predict and manage the organization’s printing costs, improve workplace productivity, and eliminate unnecessary expenses and waste, while maintaining secure printing.

BENEFIT: Discovered that they had too many devices, so they were able to adapt workflows and reduce print cost by reducing unnecessary printing. Gave them a long-term digital document retention strategy.

RESULT: Able to reallocate their savings to solve their storage problems. Ability to have a more secure environment while being able to save 40% in operational monthly spending with no capital investment.

HOW: Contacted CP Digital Office Solutions

Learn How Managed Print Services Can Improve Security & Reduce Costs!

Check out this short video!

Companies are known to take many precautions to protect their data and systems from cyberattacks but many of them overlook printers.  If you have unsecured printers, you are inviting cybercriminals access to your network and your data. It is critical to include printers during regular audits for breach risk prevention planning. If your printers are connected to a network, they are just as vulnerable to cyberattacks as computers are.  Organizations must bring more attention and focus on the importance of printer security. By utilizing Managed Print Services, you can protect your organization from cyberattacks. Managed Print Services not only helps improve your overall security but also allows you to manage staff efficiencies when it comes to printer management and supply ordering. Here is how one of our clients solved their problem.

CASE STUDY

OVERVIEW: Retirement Community Case Study

APPROACH: Looking for an integrated approach to secure printing for their staff by empowering them to release print jobs at any printer within their organization’s network without the worry of documents getting into the wrong hands. Also looking for cost savings and staff efficiencies when it comes to printer and supply management.

BENEFIT: Reduce infrastructure requirements and keep your data more secure with a printing solution that works with popular cloud-based Identity Providers. Able to participate in auto supply fulfillment so staff doesn’t need to call for supplies.

RESULT: Having a more secure environment while being able to save 38% in operational monthly spending with no capital investment.

HOW: Contacted CP Digital Office Solutions

Learn How Managed Print Services Can Improve Security & Reduce Costs!

Check out this short video!

Storing documents can be a hassle. Organizations look to digitize documents to increase security measures, provide access to remote employees, or clear filing rooms. There is a lot of valuable information on these documents needed for audits, taxes, etc. Some documents need to be retained for 99+ years for legal purposes. It is even more necessary to access this information quickly and effectively. CP Digital Solutions can provide a very cost-effective way to reduce paper documents and ensure the security of your valuable information. Your business must have agility, speed, and efficiency in your daily operations. CP Digital Solutions lets you concentrate on your work rather than wasting time looking through documents. Here is how one of our clients solved their problem.

CASE STUDY

OVERVIEW: School District Case Study

APPROACH: Looking to have a better way to manage their overload of student paperwork such as transcripts, student files, and medical records. The need on having to hold on to this information long after a student leaves or graduations creates a storage problem.

BENEFIT: Eliminating the need for paper records and protecting student records against physical damages that could be caused by a flood, fire, or other disasters.

RESULT: Electronic files allow for a much greater organization of student records, which allows for much quicker processing and retrieval of documents.  Schools do not need to waste office or building space on massive filing cabinets. Instead, they can use this space for something more beneficial to the staff or students.

HOW:  Contacted CP Digital Office Solutions

Learn more about how Document Scanning Services can help your organization!

Check out this short video!