Author: Steve Hessenauer

Organizations are increasingly turning to Robotic Process Automation (RPA) to automate repetitive and time-consuming tasks. RPA can help reduce errors, increase efficiency and productivity, and improve overall business processes. Some common uses of RPA include data entry, invoice processing, customer service, and IT support. By implementing RPA, organizations can free up employees to focus on more complex and strategic tasks, ultimately leading to improved business outcomes. Here is how one of our clients is utilizing RPA.

CASE STUDY

OVERVIEW:  Orthopedics Case Study

APPROACH: Looking for a solution that would help them process errored claims. 

BENEFIT: 

–       Claims are processed, errored out, and returned to them as it needs to be adjusted for processing.

–       The bot (RPA) makes these adjustments by removing data and pulling in the name of a referring physician.

–       The bot looks up record number, locates a physician from a data table, verifies it’s an active name, updates the claim, then reprocesses the claim.  

RESULT: 

–       Completing processes more rapidly

–       Improving efficiency by digitizing and auditing process data

–       Ensuring business operations comply with regulations and standards.

–       Improving customer service

–       Cost savings from automating repetitive tasks.

–       Enabling employees to devote their time to higher-level tasks.

HOW:  Contact CP Digital Office Solutions to learn how to increase productivity in your AP processing.   

To speak with a CP Digital Solutions Representative immediately about our Business Process Automation or Managed Print Solutions and how it can directly improve your business processes, contact us at info@copyproducts.com or call 610.446.3550.

In today’s digital age, businesses are constantly looking for ways to streamline their operations and save costs. One such solution is the adoption of Accounts Payable (AP) automation, which can help companies reduce manual processes and improve efficiency. Here is an example of how a Property Management Company benefited from our AP Automation Software. CASE STUDY OVERVIEW: Property Management Company APPROACH: Looking for a solution that would help them capture invoices, and extract data by eliminating the middle workflow piece. Also, allow approvals in their property management software system. BENEFIT: – A reduction in manual data entry that saved time and reduced the risk of errors and improved accuracy. – Resulting in improved efficiency Reduced costs – Increased accuracy – Reduce the time spent on AP processes by 50%, allowing staff to focus on other critical tasks. – Reduced the risk of errors and duplicate payments, resulting in savings of over $100,000 per year. RESULT: By implementing the AP Automation Software they were able to set up to automatically capture invoices as they were received via email or mail. The invoices were then automatically routed to the appropriate approver for review and approval. By automating their AP processes, they were able to save time, reduce errors, and improve efficiency. HOW: Contact CP Digital Office Solutions to learn how to harness the power of AI in your AP processing.

In today’s digital age, businesses are constantly looking for ways to streamline their operations and save costs. One such solution is the adoption of Accounts Payable (AP) automation, which can help companies reduce manual processes and improve efficiency. Here is an example of how a Distribution Company benefited from our AP Automation Software.

CASE STUDY

OVERVIEW: Distribution Company

APPROACH:   Looking for a solution that would help them manage 7,500 monthly invoices and would help them automate their AP processes and improve efficiency.

BENEFITS:

• Eliminate manual data entry
• Faster payment processing for early pay discounts
• Digital routing for approval
• Insights into vendor spend
• Posting to their ERP System so they don’t have to rekey data

RESULT: The invoices were processed faster and the payments were made on time. The company’s accounting team was freed up from the time-consuming task of processing invoices, which allowed them to focus on more strategic tasks. The vendors were also happy with the new system, as they were now receiving their payments on time and with greater accuracy.

HOW: Contact CP Digital Office Solutions to learn how to harness the power of AI in your AP processing.

Check out this video!

One area where Artificial Intelligence is particularly useful is in the automation of Accounts Payable (AP) processing. AP processing is a critical aspect of any business, as it involves managing and paying invoices from vendors and suppliers. With the help of AI technology, AP processing can become more efficient and accurate, saving both time and money for businesses. Here is how one of our clients utilizes our AI tool in their Accounts Payable Processing.

CASE STUDY

OVERVIEW: Large Local Non-Profit Business

APPROACH: Looking for a solution that would reduce the time needed for AP processing since the company acquired an additional location and AP staff was required to help process additional invoices.

BENEFITS: With our AI technology, the invoices are automatically read and verified by machine learning, reducing the risk of errors and fraud. By reducing the number of errors that need manual entry and correction, AI-assisted capture saved the company immense amount of time which led to cost savings.

RESULT: 3,000 AP Invoices/Month are routed to general AP email address and then processed by AI automation – reading them, intelligently extracting critical AP data, and importing them to the business’s ERP/Accounting System. As a result, the business reduced the amount of time to process by 68 % – with less errors in less time and with less training – which resulted in the ability to reduce overhead cost and achieve early pay discounts.

HOW: Contact CP Digital Office Solutions to learn how to harness the power of AI in your AP processing.

What is AI?

Artificial Intelligence is the theory and development of computer systems able to perform tasks that normally require human intelligence, such as visual perception, speech recognition, decision-making, and translation between languages. (Oxford Dictionary)

One area where AI is particularly useful is in the automation of Accounts Payable (AP) processing. AP processing is a critical aspect of any business, as it involves managing and paying invoices from vendors and suppliers. With the help of AI technology, AP processing can become more efficient and accurate, saving both time and money for businesses.

Benefits: 

• Reduces Errors and Fraud – With AI technology, invoices can be automatically scanned and verified, reducing the risk of errors and fraud.  
• Streamlines the AP process resulting in a reduction of time and effort – By reducing the number of errors that need human correction and optimizing the validation process for the errors that still do, AI-assisted capture can save immense amounts of time.  
• Cost Savings – By eliminating some human interaction and utilizing automation for many of these tasks, businesses can reduce the need for manual labor, which can lead to cost savings.  

Partner with CP Digital Solutions to automate and centralize the AP Process using innovative AI approaches to document capture, enterprise contact management, web forms, and workflow automation.

Check out this video!

Businesses struggle with not having the ability to easily connect all their customer-facing information and file sharing into one dashboard. Hubshare, a product from M-Files, allows you to create a two-way digital workspace where you can easily create branded hubs to securely share and collaborate on valuable, up-to-date content with your clients and internal teams. It also allows you to organize projects by delegating tasks to users so that they can work remotely, keep in touch with key contacts, and manage their projects effectively. Here is how one of our clients utilizes Hubshare to empower collaboration and staff productivity.

CASE STUDY

OVERVIEW: Service Industry Case Study

APPROACH: Looking for a cloud-based platform that allows you to be able to store, organize, and share all the HR files and documents in one place. While it needs to be easy to use, secure, and helps everything stay organized so that we can quickly access the information needed.

BENEFIT: Has the ability to store and share files with anyone in the organization, which means that teams can easily access documents and files without having to search through a physical filing cabinet. Allowing our subcontractors to have access to large HR Files. Our 2,000+ seasonal employees are now able to manage ALL of their HR documentation requirements through the company branded hub via an app on their phone.

RESULT: Allows a secure hub to share documents and allows our clients and staff to access it at any time, from any device. 

HOW: Contacted CP Digital Office Solutions                                              

Learn how to empower collaboration and productivity in your organization!

Check out this short video!

Businesses struggle with not having the ability to easily connect all their customer-facing information and file sharing into one dashboard. Hubshare, a product from M-Files, allows you to create a two-way digital workspace where you can easily create branded hubs to securely share and collaborate on valuable, up-to-date content with your clients and internal teams. It also allows you to organize projects by delegating tasks to users so that they can work remotely, keep in touch with key contacts, and manage their projects effectively. Here is how one of our clients utilizes Hubshare to empower collaboration and staff productivity. CASE STUDY OVERVIEW: Large Insurance Company APPROACH: Looking for a solution that will simplify collaboration with their clients through secure file-sharing and a clear view of project management. BENEFIT: Ability to upload files securely that get automatically tasked to the appropriate department within the insurance provider.  Enabling a quick document triage process which eliminates half of the time it takes to review and process claims. RESULT: Allows a secure hub to share documents and allows our clients and staff to access it at any time, from any device. HOW: Contacted CP Digital Office Solutions

Learn how to empower collaboration and productivity in your organization!

Check out this short video!

Organizations are looking to improve process efficiencies and gain accuracy for their teams in the new year. Many of them are turning to Advanced Data Capture Technology to allow their employees to work more effectively. Speed of processing and accuracy of data being captured are two of the main benefits of the solution. Here is how one of our clients utilized data capture software to improve the time taken for order processing and improving staff efficiency.

CASE STUDY

OVERVIEW: Tire Distribution Company Case Study

APPROACH: Looking for a solution to automate their delivery documents so they don’t need to manually key information. The solution integrates into their billing system and speeds up the cash flow process.

BENEFIT: Decreased the time it took to key data and manually process orders from 12 hours per week to 1 hour per week. Getting orders and delivery confirmations more accurately entered and getting bills out faster! 

RESULT: Employee time processing orders as well as managing other administrative tasks was improved, however, the greatest business benefit was getting invoices out faster improving cash flow.  

HOW: Contacted CP Digital Office Solutions           

Learn How Data Capture Software Can Improve Organizational Process Efficiencies and Accuracy!

Check out this short video!

                                  

Organizations are looking to improve process efficiencies and gain accuracy for their teams in the new year. Many of them are turning to Advanced Data Capture Technology to allow their employees to work more effectively. Speed of processing and accuracy of data being captured are two of the main benefits of the solution. Here is how one of our clients utilized data capture software to improve the time taken for order processing and improving staff efficiency.

CASE STUDY

OVERVIEW: Food Distribution Company

APPROACH: Looking for a solution to automate and better manage a large volume of purchase orders from a major grocery retailer. 

BENEFIT: Decrease document processing and manual data entry hours from 25 hours per week to 2 hours per week. Therefore, increasing employee productivity and accuracy of keyed data to the ERP for order processing.  

RESULT: Being able to minimize manual processes and gain staff efficiency automating data getting into the ERP system, while reducing the time it takes the business to take and process orders. 

HOW: Contacted CP Digital Office Solutions

Learn How Data Capture Software Can Improve Organizational Process Efficiencies and Accuracy!

​​​​​​​Check out this video!

Organizations are utilizing DaaS now more than ever. The traditional decentralized desktop printers are expensive to use, most often unable to be tracked, and difficult to be centrally managed by IT or a Managed Print provider. By using DaaS you can be assured that your entire fleet of printers and devices is taken care of under one service also known as a subscription program. Your devices are preconfigured and customized with productivity and security applications. The devices are paid for on a consumption model. Here is how one of our clients benefited from utilizing DaaS in their organization.

CASE STUDY

OVERVIEW: Assisted Living Facility Case Study

APPROACH: Needed to purchase multiple printers for their office but wanted to avoid upfront capital expenses.

BENEFIT: Able to acquire multiple devices and unlimited print to help manage their budget.

RESULT: The subscription program allowed them to stay on a monthly budget.

HOW: Contacted CP Digital Office Solutions

Learn How Your Organization Can Utilize DaaS!

Check out this short video!